Sean & Gelly Wedding Tracker
Mykonos, Greece · September 2026 or 2027 · ~50 Guests
Total Budget
$100K
Target, with creative savings
Allocated
$0
Nothing booked yet
Remaining
$100K
Full budget available
Vendors Booked
0 / 10
Research phase
Budget philosophy: Target $100K, ceiling $150K. Get creative — build relationships with venue owners, DJs, local vendors. Island fam hookups > rack rate. The bar above shows estimated allocation; actuals will shift as quotes come in.
Venue
Venue
Target: $20-35KStatus
Researching
Booked
Not yet
Date
TBD — checking Sept 2026 first
Deposit
Pending quote
Includes
Pending quote
Candidates
Kalesma Mykonos
@kalesma
Quote Needed
Cavo Tagoo Mykonos
@cavotagoo
Quote Needed
Wedding Planner
Planner / Coordinator
Target: $8-15KStatus
Researching
Booked
Not yet — email this week
Scope
Full-service: venue negotiation, vendor coordination, guest logistics, design, day-of
Top Candidates
Dream Weddings Mykonos
@dreamweddingsmykonos
Mitheo Events
@mitheoevents
The Twelve Events
@the12events
Poema Weddings
@poemaweddings
Critical: Planner is the single most important booking. On Mykonos, they ARE the venue relationships. Their EUR 5-15K fee easily saves that much in vendor negotiation. Book first, they handle everything else.
Catering & Bar
Catering & Beverage
Target: $15-22KStatus
Pending Venue
Guests
~50
Per head target
$300-440/pp (includes F&B)
Style
TBD — seated dinner, Mediterranean cuisine
Bar
TBD — open bar or curated wine/cocktail service
Dietary
Survey guests closer to date
Venue-dependent: Kalesma has Pere Ubu (in-house, acclaimed — this is a feature). Cavo Tagoo likely requires in-house catering too. The planner will negotiate menu and pricing once venue is locked.
Photography & Videography
Photo & Video
Target: $8-12KStatus
Needed
Photography
TBD — Greece-based preferred (no travel markup)
Videography
TBD — cinematic edit + drone (Lake/Aegean aerials)
Style
Editorial, natural light, golden hour, candid > posed. Film tones (Portra 400 warmth)
Coverage
TBD — getting ready through late reception + Day 1 & 3 highlights
Gelly priority: She's big into photo storytelling (Pinterest/IG). This is NOT the place to cut budget. Book the best photographer you can — the photos outlast everything. Drone footage of the Aegean at sunset is non-negotiable.
Music & Entertainment
Music & Entertainment
Target: $5-8KStatus
Needed
Ceremony
TBD — solo musician (guitar/violin)
Cocktails
TBD — lounge set, maybe sax + DJ
Reception
TBD — live band and/or DJ
Late night
TBD — DJ for cave bar dancing
Leads
SoundMykonos (George Apsis)
Aslanis Events
Sax + DJ Combo
Island hookup opportunity: DJs on Mykonos are part of the social scene. A planner with connections can get you talent that normally plays Scorpios or Cavo Paradiso — at wedding rates, not club rates.
Flowers & Decor
Florals & Design
Target: $10-18KStatus
Needed
Ceremony
TBD — arch/installation at ceremony spot
Reception
TBD — table centerpieces, lounge florals
Style
Mediterranean garden — olive branches, white florals, greenery. Not overdone. Let the venue breathe.
Vendor
TBD — planner will recommend local florist
Creative savings: Mykonos venues are already gorgeous. The biggest floral impact is the ceremony installation (arch or backdrop) — invest there, keep tables simple. Olive branches + white roses + candles > massive arrangements. The Twelve Events is known for editorial florals if that's a priority.
Ceremony
Ceremony & Officiant
Target: $1-2.5KStatus
Needed
Type
Symbolic at venue + legal stateside (avoids Greek paperwork)
Officiant
TBD — personalized symbolic celebrant
Legal ceremony
TBD — courthouse in WA or destination city before/after
Venue option
Kalesma: Chapel of Agios Dimitrios (on-site!) | Cavo Tagoo: clifftop terrace
Beauty & Styling
Hair, Makeup & Styling
Target: $2-3KStatus
Needed
Bride
TBD — hair + makeup, trial + day-of
Bridal party
TBD — scope depends on bridal party size
Groom
TBD
Guest Experience
Guest Experience & Events
Target: $10-18KDay 1
Beach club day (Scorpios / Nammos) — guests self-pay food; host welcome drinks?
Welcome dinner
TBD — Chora taverna buyout for 50 (~$4-7K)
Day 3 brunch
TBD — beachside recovery brunch (~$2.5-4K)
Day 4 Delos
TBD — ferry tickets + guide (~$1.5-3K for group)
Farewell drinks
TBD — Little Venice sunset (~$1-2K tab)
Guest transport
TBD — shuttle coordination, ATV rental info
Accommodation
TBD — guest hotel guide with room block recommendations
This is where the budget savings from Mykonos (vs Como) shine. The $15-25K venue cost difference funds: welcome dinner ($5K) + recovery brunch ($3K) + Delos trip ($2K) + farewell drinks ($1.5K) = the whole weekend becomes the celebration, not just Day 2.
Stationery & Favors
Stationery, Favors & Details
Target: $3-5KSave the date
TBD — digital or physical? (Physical recommended per DESIGN.md brand)
Invitations
TBD — cotton stock, Aegean blue letterpress + gold foil (see DESIGN.md)
Menu cards
TBD — matching stock, Cormorant Garamond type
Welcome bags
TBD — natural linen tote, "S&G | Mykonos" screen print
Favors
TBD — local Mykonos item (olive oil, honey, kopanisti?)
Signage
TBD — welcome board, seating chart
Critical Path
If targeting Sept 2026 (~5 months): Everything below compresses. Planner and venue must be locked within 2 weeks. Guest save-the-dates go out immediately after.
If Sept 2027 (~17 months): Comfortable pace. Lock planner by June 2026, venue by Aug 2026, everything else by early 2027.
If Sept 2027 (~17 months): Comfortable pace. Lock planner by June 2026, venue by Aug 2026, everything else by early 2027.
This Week
Email planners + venues (availability check)
Week 2
Planner calls. Venue availability confirmed.
Week 3-4
Lock planner. Lock venue + date. Deposit.
Month 2
Save-the-dates out. Book photographer.
Month 3
Book music, florist, celebrant. Menu tasting.
Month 4
Invitations out. Guest accommodation guide. Beauty trial.
Month 5
Final headcount. Seating chart. Welcome bag assembly.
Wedding Week
Fly to Mykonos. Final walkthrough. Relax. Marry Gelly.
Built with love by Emila · April 2026
Living document — updated as vendors are booked and quotes come in